Registration & assignments grid · money trail in Money
06
Jun
VBS 2027
Instantiated from the Projects template · Jun 6–10, 2027
Approvals waiting
Fellowship Hall — Garcia family celebration
Requested by Rosa Garcia · Sat Jan 30 · bells went to the 7 people who can decide room requests
Gym — youth open night
Requested by Sam Reyes · Fri Feb 5
Van #2 — food pantry run
Requested by Priya Nair · Tue Jan 12
Approval bells reach actors only — a live probe belled exactly the 7 deciders and none of the other 6 staff.
Check-ins
Kids Wing · Sunday Nov 9 — rooms, states, and the pickup security parents actually see.
Rooms right now
Room
Child
State
Pickup code
Nursery (0–2)
Mateo Alvarez
Checked in
4821
PreK (3–5)
Grace Liu's daughter
Checked in
7315
Elementary (6–11)
Lucia Alvarez
Checked in
4821
Elementary (6–11)
Amara Okafor's son
Picked up 10:42
—
Siblings share one household pickup code. A parent's My Church shows the same rooms, states, and code — try Front Door → My Church.
Label pair preview — “Brother” printer
Lucia Alvarez
Elementary · Allergy: peanuts · Code 4821
PARENT RECEIPT
Alvarez household · pickup code 4821 · required at checkout
Child label + parent receipt print as a matched pair. Checkout refuses a mismatched code.
Services & Music Stand
The most recent fully planned service — Sunday, November 15 · Eastside 9:00 AM: plan, library, and the chart every musician opens.
Order of service
Welcome & call to worship
James Whitaker · 4 min
River of Mercy
Worship team · Key of G · see Music Stand
Offering & announcements
Emily Hart · campaign update
Message — “The God Who Sees”
James Whitaker · Genesis 16
Response & benediction
Worship team · 6 min
Song library
River of Mercy
Demo arrangement · G · ChordPro + OnSong imports land as editable, transposable data
Cornerstone Hymn Medley
Imported from Planning Center export · coverage reported honestly
ProPresenter library
Songs & slides import staged — lyric slides land intact, never re-typed
Imports work the same everywhere: export from theirs (Music Stand, QuickBooks, Subsplash, Zeffy, ProPresenter), import into ours — with a dry-run before anything writes.
River of Mercy — Music Stand
Arrangement key: G · Amara Okafor's stand renders in her chosen key. Annotations are private to each musician.
Transposition happens for real, in your browser: pick key A and the G arrangement renders A-major chords; Nashville numbers (1 – 4 – 6m – 5) stay stable in every key.
Scheduling matrix — November
Person
Nov 1
Nov 8
Nov 15
Nov 22
Amara Okafor — keys
✓
—
✓
✓
Tuan Nguyen — drums
✓
✓
Declined
✓
Grace Liu — vocals
—
✓
✓
—
Sam Reyes — media
✓
✓
✓
✓
Declines re-route to the leader, never silently to another person's Home.
Money
The ledger is the source of truth — every panel below ties back to it, to the cent.
Owner view — full detail
$8,240.00
General fund
Ledger balance · Dec 31
$3,105.50
Building fund
Campaign gifts designated
$1,470.00
Statement run
7 real donors · tied to the cent
$82.00
Scholarship pool
$100 → $82 after Sofia's $18 award
Giving & Zeffy
✓
Zeffy payout reconciled
$275 expected / $275 reported · last sync stamped
✓
Campaign — Building Together
Progress and peer-team totals read the same $225 from the same gifts · teams are native, captains see first names only
!
One failed donation
Donor-care task created automatically · December installment shows as Scheduled, never as money already given
Bills, invoices & a registration, to the cent
Sofia Alvarez — Women's Retreat invoice
$46.80
$40 retreat + $12 shirt − $5.20 code EARLY10
paid $28.80 · $18.00 scholarship · balance $0
Marco Alvarez — refund
$40.00
Reversed through A/R — nothing deleted, voided invoice stands
A/R ✓
Bright Beginnings Preschool
$154.20
Below the 1099 threshold — named in the packet, no form invented
1099 ✓
Payroll & the Q4 packet chain
Posted runs
October · November · December — 3 runs, all posted. Nathan Cole: Box 1 wages $15,000 · Box 14 $4,500 across the three runs. The W-2 set disclaims the nine months with no runs.
Packet #1 — Superseded
Form 941 · 2026-Q4 · wages $24,772.00 · taxes $3,934.98 · deposits read $0 at the time — honestly labeled, then replaced.
Packet #2 — Prepared
Regenerated at quarter-end under the supersession rule · deposits $5,902.47 · all 15 liabilities Paid through the real payment flow · −1¢ rounding balance shown, not zeroed.
Facilities
The plant escalates now — overdue maintenance creates work, flags, and bells, not silence.
Work orders
!
Work Order #2 — HVAC filters, all zones
Auto-created when the filter plan hit 61 days overdue · Facilities Team belled · assigned: Owen Park
✓
Work Order #1 — Fellowship Hall faucet
Completed Nov 3 · parts $18.40
!
Two warranties expired
Sanctuary projector (Oct) · Kitchen range (Sep) — surfaced on Owen's Home queue
HVAC zone runs — this week
Zone
Mon
Wed
Sun
Note
Sanctuary
—
18:00–20:30
07:30–13:00
Pre-cool 06:45 Sun
Kids Wing
—
18:00–20:00
08:00–12:30
Filters in WO #2
Fellowship Hall
09:00–12:00
—
12:00–14:00
Pantry Mondays
Offices
08:00–16:00
08:00–16:00
—
Setback nights
Messaging
Text, email, and in-app — in-app messages live inside the platform and land in each member's My Church. Compose combines all three channels.
Safety rule: no adult-to-minor 1:1 threads. A demo attempt to open one with a minor was refused by name and created nothing — minors stay in leader-moderated group threads.
Moms Connect + Men's Early Morning Study
Group-to-group thread · started by a leader of either group · seen-by tracking on
Posts appear instantly, in this session only. Members can mute a thread — a mute provably stops the bell. Leaders can remove a message (it stays as a tombstone) and switch a thread to announcements-only.
People Care
Cases, touches, and milestones — restricted cases stay collaborator-locked, even here.
Crisis — restricted
One case · collaborator-locked · awaiting an owner across three review cycles. The platform surfaces it correctly everywhere; assigning it is a leadership decision, so the demo leaves it exactly as it stands.
Owner: unassigned
Hospital & recovery
✓
Meal train — 6 of 7 nights covered
✓
Milestone fired on date: discharge follow-up call
✓
Touch logged Nov 12 — visit by Rosa Garcia
New baby
✓
Milestone fired on date: welcome gift delivered
✓
Milestone fired on date: 2-week check-in
!
Milestone due Nov 20: meal train week 2
Three care milestones fired on their dates in the November tranche — care runs on the same clock as everything else.
Projects — VBS 2027
Built on the shared task engine: a task assigned here lands on that person's Home. Template instantiated against the real VBS 2027 event (Jun 6–10).
TO DO
Order curriculum kits
Priya Nair · due Dec 15
Recruit 12 crew leads
Wendy West · due Jan 20
IN PROGRESS
Confirm stage backdrop vendor
Wendy West · Overdue — on her Home
Room assignments draft
Owen Park · due Nov 30
DONE
Dates locked — Jun 6–10, 2027
Calendar event created from template
Budget approved — $4,200
Emily Hart · charged to the General fund
Reach & media
One publish surfaces a sermon in three places at once: the front door, the archive, and the podcast feed.
Media library
nov-9-service.mp4
Full service recording · linked to the plan
retreat-form-upload.pdf
Form file upload — stored here, linked to its submission
kids-wing-refresh.jpg
Photo · used on the Groups page
Podcast feed preview
Ep. 3 — “The God Who Sees”
Drafted from the Nov 15 plan — date, series, and speaker prefilled
Ep. 2 — “A House for His Name”
Published Nov 8
Ep. 1 — “Begin Again”
Published Nov 1
Page builder samples
/fall-festival
Published · hero, schedule, volunteer form
/christmas-eve
Draft · service times + candlelight note
/serve
Published · team cards pull live rosters
Settings
Who can see and do what — and how a church's existing data gets in.
Access matrix — by permission set
Area
Owner
Bookkeeper
Group Leader
Member
People directory
Full
—
Own groups
Opt-in only
Giving amounts
Full
Never
—
Own only
Ledger & payroll
Full
Full
—
—
Care cases
Full
—
—
—
Room approvals
Decide
—
Request
Request
Front door
Full
View
View
View
The opt-in member directory: default-off, per-field consent, members only, minors never, no export under any grant.
Import center
✓
People fixture — dry run told the truth
5 rows read · 2 creates · 1 exact match · 1 near-duplicate · 1 invalid email quarantined. Rollback archived the creates with the reason written on them.
✓
Opening balances
A $100-out-of-balance file was refused, imbalance named — nothing half-imported.
✓
Sources catalogued
Planning Center · QuickBooks · Subsplash · Zeffy · ProPresenter · ChordPro / OnSong — export from theirs, import into ours.
Riverview Church (Demo)
Welcome home.
Sundays — Eastside 9:00 & 11:00 AM · Westside 10:00 AM. A place to belong, grow, and serve. This is the public front door: no directory, no member names — that all lives behind sign-in.
Latest message
“The God Who Sees”
James Whitaker · Nov 15 · also in the podcast feed as Ep. 3
Groups are open
Moms Connect, Men's Early Morning Study, Eastside Young Adults and more — find yours under Groups.
Building Together
Capital campaign — 45% of goal. Give any time under Giving.
Giving
Simple, secure giving — tithes, offerings, and the Building Together campaign.
Give once or recurring
Demo only — no payment is taken or transmitted here.
Your giving (signed in as Sofia)
Recurring — General fund
Twice monthly · Dec 14 posted · next installment Jan 14 reads Scheduled — scheduled, never shown as already given
2026 statement
Available in My Church when the year-end run sends
Groups
Find your people. Join requests go to the group's leader.
Events
What's coming up at Riverview.
10
Jan
Sunday services
Eastside 9:00 & 11:00 · Westside 10:00
24
Jan
Newcomers lunch
After the 11:00 service · Fellowship Hall · free — just RSVP
06
Jun
VBS 2027
Jun 6–10 · volunteer sign-ups open in spring
My Church — Sofia Alvarez
Your household, your groups, your messages, and Sunday's pickup — in one place.
Kids pickup — today
✓
Lucia Alvarez — Elementary room · Checked in
✓
Mateo Alvarez — Nursery · Checked in
Household pickup code — show at checkout
4821
Your week
Moms Connect
Thursday 9:30 AM · Room 204
Kids check-in team
You serve Sunday Nov 22, 8:30 AM
Directory listing
You're opted in: name + groups shown, email hidden. Change any field any time.
Messages
Wendy West · Moms Connect Retreat carpool thread is open — three seats left from Eastside.
James Whitaker · Moms + Men's (group-to-group) Joint service project Saturday — both groups, one thread. Details here so nobody's group chat misses it.
A message was removed by a group leader.
Count the Alvarez crew in for two seats.
The same threads staff see in Admin → Messaging. Unread counts follow your read watermark; muting a thread stops its bell.
Member directory — opt-in only
8 consent-shaped entries at Riverview. Default is off; each member chooses field by field. Minors never appear, and there is no export.
Sofia Alvarez
Groups visible · email hidden
Wendy West
Groups + phone visible
Owen Park
Name only
Live
Join the service online, Sundays 9:00 AM Eastern.
▶
Next stream — Sunday, Jan 10 · 9:00 AM
Sunday worship · Eastside 9:00 AM service The stream player appears here in the live platform. Nothing streams from this demo.